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Microsoft 365 vs Office 2021: Should You Subscribe or Buy?
14 Feb, 2026







£1126.24 inc. VAT
AI-generated summary
At £938.88 ex-VAT, the HP Pro 400 G9 with an i5 and a small-ish SSD sits in a “fine, but don’t overpay” zone. For day-to-day office work—Outlook, Teams, browser tabs, basic CRM/ERP access, light spreadsheets—it’ll feel perfectly responsive and reliable, especially as a standard business desktop with Windows Pro. HP’s Pro line is usually good for predictable thermals and straightforward management in real estates, which is what you want when these machines live in an office and just need to work.
That said, you should sanity-check the storage situation and the upgrade path before buying. If your users will be saving lots of files locally, running heavier apps, or you expect to roll out profiles/images that chew disk, a £939 box with limited onboard space can become “expensive Microsoft Office, plus you’ll want an upgrade fast.” For most teams it’s still a decent choice if you’re standardising and you’ll manage growth properly (network storage, disciplined endpoint policies, or planned expansion).
Who should buy: small-to-medium businesses, mixed user groups, and any IT team that values stability and fleet-friendly hardware over raw benchmark bragging. Who shouldn’t: anyone expecting this to replace a more robust workstation for local media work, heavy data sets, or frequent local installs—unless you’re ready to add storage quickly or already have a strong storage strategy.
Windows 11
Work anywhere without compromising on performance or security with Windows 11 powered by HP's collaboration and connectivity technology.
Security is your top priority
The HP Wolf Pro Security Edition provides preconfigured enterprise-level PC protection for small and medium sized businesses.[1]
BIOS management over the network
HP Sure Admin, a modern BIOS management tool, eliminates the need for a password or BIOS configuration utility in the OS by creating a digital signature that allows IT administrators to securely ma...
Browse confidently
Help protect your PC from websites and read only Microsoft Office and PDF attachments with embedded malware, ransomware, or viruses with hardware-enforced security from HP Sure Click.[6]
Automatic recovery from firmware attacks
Firmware attacks can completely devastate your PC. Stay protected with HP’s self-healing BIOS - HP Sure Start Gen7 automatically recovers the BIOS from malware, rootkits, or corruption.
HP Sure Sense
Malware is evolving rapidly and traditional antivirus can’t always recognize new attacks. Protect your PC against never-before-seen attacks with HP Sure Sense, which uses deep learning AI to provid...

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